Smarter Chatbots Built for Therapists by a Therapist

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Invest in Your Practice’s Success

TheraAI delivers results—more appointments, less administrative time, and happier patients. With flexible subscriptions, you get expert-built AI tailored to your practice.

AI in healthcare

Starter Pan Setup $395

Perfect for Single-location PT, OT, or SLP clinics and new practices testing AI capabilities

Includes:

  • AI chatbot with predefined flows (practice information, FAQs, therapy resources)

  • Basic customization to align with practice's branding

  • Initial protocol library up to 100 pages

  • 1-hour staff training session

  • Launch for website and 1 social media platform (Facebook Messenger, WhatsApp, etc.)

  • 30-day post-launch support

Limits: Single location only, structured data submission required (clean PDFs &/or Word documents)

Professional Plan Setup $1995

Perfect for Multi-location clinics (2-5 clinics)

Includes:

  • All Standard features

  • Multi-location support (up to 5 locations)

  • Advanced customization (branding, chatbot personality, emojis)

  • Initial protocol library up to 300 pages

  • Two 1-hour training sessions

  • Priority setup (7-10 business days)

  • Enhanced analytics dashboard

  • 60-day post-launch support

Limits: Maximum 5 locations, structured data submission required

Enterprise Setup starting at $3995

Comprehensive solution for large practices (5 + locations).

Includes:

  • All Premium features

  • Unlimited locations

  • Initial protocol library up to 500 pages

  • Four 1-hour training sessions

  • Dedicated account manager

  • Custom integrations consultation

  • 90-day post-launch support

  • Monthly performance reviews (first 3 months)

Limits: Advanced integrations incur additional fees, structured data submission required

One Time Setup Fee

AI Chatbots grow as your practices grows

Starter Plan - $125 / month

Includes:

  • Up to 1,000 chats per month

  • Basic analytics (interaction counts, top queries)

  • 2 policy/protocol updates per quarter (max 750 words each)

  • Email support

  • Monthly usage reports

Professional Plan - $295 / month

Includes:

  • All Starter Plan features, plus:

  • Up to 3,500 chats per month

  • Advanced analytics (engagement trends, peak usage analysis)

  • 4 policy/protocol updates per quarter (max 1,000 words each)

  • Priority email support

  • Quarterly performance review calls

  • Custom reporting options

Enterprise Plan - $595/month

Comprehensive solution

Includes:

  • All Professional Plan features, plus:

  • Up to 8,000 chats per month

  • Unlimited policy/protocol updates

  • Dedicated account manager

  • Monthly strategy calls

  • Priority phone support

  • Advanced integration capabilities

  • Custom development hours (2 hours/month included)

Monthly Subscriptions

Package Deals & Incentives

Complete Launch Package

Save $500 when bundling setup + first 6 months

  • Any setup tier + 6 months subscription = $500 discount

  • Locks in current pricing for full 12 months

Integration Bundle

Save 25% on multiple integrations

  • EMR + Scheduling Integration: 25% off second integration

  • 3+ integrations: 30% off third and subsequent integrations

Annual Payment Incentive

  • Pay annually: 2 months free (equivalent to 17% discount)

  • Setup + Annual subscription: Additional $300 off setup fee

Add-On Services & Pricing

Content & Updates

  • Additional protocol/policy updates (beyond plan limits): $125 each

  • Content migration from existing systems: $0.25 per page

Platform & Integration Expansion

  • Additional social media platforms: $95 each

  • Additional website integrations: $150 each

  • Extra locations (beyond setup package): $495 each

EMR & System Integrations

  • Popular EMR Systems (WebPT, etc.): $1,995

  • Complex EMR Systems (Raintree, EPIC, etc.): $2,995

  • Scheduling System Integration: $1,495

  • Custom API Development: $295/hour

Chat Credits & Overages

  • Additional chat credits (never expire): $45 per 1,000 chats

  • Monthly overage charges: $0.055 per chat (billed quarterly)

  • Bulk credit packages: $195 per 5,000 chats (20% savings)

Professional Services

  • Additional training sessions: $175 per hour

  • Custom development: $295/hour

  • Consultation & strategy sessions: $225/hour

  • On-site implementation: $1,995/day (plus travel)

Important Notes & Policies

Chat Usage Guidelines:

  1. Chat Definition: Single user interaction generating one bot response

  2. Monthly Reset: Limits reset first day of each month

  3. Credit Banking: Purchased credits never expire and roll over

  4. Fair Use Policy: Excessive automated testing may incur additional charges

Implementation Timeline:

  • Standard Setup: 10-14 business days

  • Premium Setup: 7-10 business days

  • Enterprise Setup: 10-21 business days (depending on complexity)

Data & Compliance:

  • HIPAA-compliant hosting included in all plans

  • Structured data preferred (additional processing fees may apply for unstructured data)

  • Regular security updates and backups included

  • 99.9% uptime guarantee

Payment Terms:

  • Setup fees: 50% due upon contract signing, 50% due at launch

  • Monthly subscriptions: Billed monthly in advance

  • Add-on services: Due within 30 days of completion

  • Annual plans: Full payment due upon signing (with discount applied)

Pricing effective January 2025. All prices subject to change with 30-day written notice. Custom enterprise solutions available upon request. Volume discounts available for 10+ locations.